Support Services Intern

Handicap International / Humanity & Inclusion

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Posted date	15th October, 2024	Last date to apply	15th November, 2024
Country	Pakistan	Locations	Peshawar
Category	Supply Chain
Type	Internship	Position	1

General mission

Ensure efficient and timely support to the HI Supply Chain department, on a daily basis, within the domains of their day-to-day business operation.

Missions / responsabilities

SPECIFIC OBJECTIVES:

Ensure efficient and timely support to the HI Supply Chain department, on daily basis, within the domains of their day-to-day business operation. Which includes;

Filing and archiving
Assist in external audit verifications
Assist in receiving, storing, and distributing materials or products.
Participate in inventory checks and maintain accurate records.
Help ensure proper documentation for incoming and outgoing stock.
Support in organizing the warehouse for efficiency
Any other tasks as assigned by department head/Line manager

LOGISTICS:

Supporting the logs department in routine administrative activities.
Ensuring the Office premises are clean and tidy.
Supporting in compiling the records for daily kitchen items.
Facilitating the staff in hotel bookings.
Supporting the supply chain officer in direct procurement.
Supporting the logs department in data archiving.
Laison with other departments for effective support.
Assisting the Logistics department in monthly reporting.
Monitor and report vehicle usage, fuel consumption and mileage
Assist in organizing drivers and ensuring compliance with fleet protocols

Job characteristics & general Mission:

Familiarity and/or experience with NGOs and international organizations
Ability to work quickly, efficiently, and meet short deadlines
Must be a self-starter, responsible, mature, highly organized, detail-oriented, and able to work independently
Good communication skills
Proficiency in Microsoft Office Suite especially Word, Excel, PowerPoint, Google Docs, and Adobe Acrobat
Good command in written and spoken English
Willing to work in the office as well as to travel to the field when required
Willing to work in a team as well as independently
Any experience of the same nature will be advantageous

Skills:

Language skills, Urdu and English (desirable).
Having an experience of one years in a good Organization will be preferred. Fresh Graduates / Master degree holder also encouraged to apply.

Professional skills:

	Knows	Practices	Proficient	Expert
Procurement management	√
Warehouse Management	√
Fleet management		√
General Administration Management	√
Handling of relevant software (MS Word, Excel, other relevant)	√	√
Understanding and respect of local cultures	√

Emergency preparedness and response skills (see profession design template)

	Knows	Practices	Proficient	Expert
Emergency response	√
Humanitarian monitoring and Emergency Preparedness	√

Other professional skills

		Knows	Practices	Proficient	Expert
Logisitcs	Fleet management		√
Supply Chain	Warehouse Management	√

Cross-sector skills

	Knows	Practices	Proficient	Expert
Frameworks and references
Office and collaborative tools	√
Stress management	√	√
Collaborating in a global organization

Languages

	A1	A2	B1	B2	C1	C2
Country Language (Pashto, Urdu)						√
HI Official Language (french or English)		√

Federation Handicap International / Humanity & Inclusion is committed to encouraging a diverse and inclusive workforce. We welcome applicants of all genders, disabilities, ethnicities, nationalities, and geographical locations, as well as individuals of any religious or cultural background. We actively encourage applications from people living with disabilities and those with any form of limitation to join our team.

Our organization maintains a zero-tolerance policy for any conduct that challenges the values and mission of Federation Handicap International, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, and PSEA (Prevention of Sexual Exploitation and Abuse). We also uphold strict child-safeguarding principles. All candidates selected for positions will undergo thorough reference and background checks and are expected to adhere to these standards.

This role is of utmost importance as it involves working with vulnerable groups, including children and women. As such, it is subject to comprehensive, safer recruitment checks. The successful candidate must complete a police check and a self-declaration form to confirm their suitability for working with these groups.

We are an equal opportunity employer committed to ensuring that women, persons with disabilities, and individuals from diverse backgrounds have access to employment opportunities on an equal basis with others.

If you require any specific accommodations related to a disability, please mention this in your application or cover letter, and we will work with you to provide appropriate support.